Oversees daily administrative operations, manages office supplies and vendor relationships, and coordinates office activities like meetings and travel. They are also responsible for managing budgets, maintaining office policies and procedures, and serving as a point of contact for internal departments and external partners. This role requires strong organizational, multitasking, and leadership skills to ensure the office runs smoothly and efficiently.

** The schedule for this role is 4 days/week from 9:00 AM - 5:30 PM in the office, Monday through Thursday.Candidates must have flexibility for later meetings a few times a month, and occasional Saturdays.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation)

• Oversees and coordinates all administrative procedures, manages office supply inventory, and maintains a clean and organized workspace.
• Manages office budgets, processes invoices, and handles expense reporting.
• Coordinates meetings, events, and travel arrangements for staff and executives. Acts as a liaison between departments and external vendors.
• Manages relationships with external vendors and suppliers, and ensures the office has the necessary equipment and services.
• Acts as a point of contact between the Site Chiefs, CGB president, Chief CRNA, and corporate office staff to answer questions, provide recommendations, align processes, or request materials, including IT support.
• Maintains executive administrative support functions including organization of transportation and travel reimbursement for participants and speakers, calendars and shared calendars for multiple staff members, office records including office procurements and reimbursement procedures and record of meetings for CGB and Legislative Advisory Committee, and coordinates meetings for Physicians, CRNAs, and all other committees as needed.
• Assists with meeting coordination, set up/tear down, and minute taking as needed for Gulf Coast Platform.
• Manages compilation of data for creation and ongoing maintenance for MSO/Practice PowerPoint presentations.
• Supports leadership team with new hire orientation.
• Participates in the Culture Committee, coordinates USAP Cares events, and works with the MSO team to create platform newsletter.

KNOWLEDGE/SKILLS/ABILITIES (KSAs):

• Associates Degree: Bachelor’s Degree preferred.
• Minimum 3-5 years of related experience.
• Demonstrates competence in working effectively as a team member, as well as independently.
• Strong ability to multitask, prioritize, and manage time effectively.
• Proficiency in office software like Microsoft Office Suite
• Knowledge of basic financial administration, including budgeting and expense management.
• Excellent verbal and written communication to interact with staff, clients, and leadership.

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing

US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.