The Office Coordinator plays a pivotal role in supporting the smooth operation of the office by managing a variety of administrative tasks. This position is responsible for overseeing reception processes, coordinating on-site meetings, managing day-to-day vendor services, and providing general administrative support to those in need. The ideal candidate will be highly organized, detail-oriented, self-motivated, and capable of handling multiple priorities in a dynamic work environment that offers opportunity to grow within the administrative team. The Office Coordinator will serve as a key point of contact for the entire office, ensuring that the office runs efficiently and effectively. They will rely on experience and judgment to plan and accomplish goals.

At this time, US Anesthesia Partners does not hire candidates residing in California, Hawaii, or Alaska.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include but not limited to): (The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation)

• Provides in-office meeting coordination to include meeting room and AV (Audio Visual) preparations, catering orders and set up, guest coordination, and clean up.
• Coordinates projects, workflow and follow up on delegated tasks to ensure progress to deadlines.
• Provides and coordinates back-up support for other administrative personnel as needed.
• Manages the reception lobby to include answering the doorbell, receiving and routing deliveries, greeting visitors and notifying staff of guests. 
• Sorts and distributes incoming mail and packages. Notifies employees when packages are received on their behalf. Processes all outgoing mail to include adding postage and processing certified mail.
• Performs daily administrative paperwork as needed, which may include basic reports.
• Maintains and oversees all office supply and break room needs.
• Oversees all common areas and ensures proper stocking and cleanliness.
• Coordinates and oversees office equipment and appliance maintenance and supply needs (e.g. coffee, ice, and refrigerator machine repairs and maintenance, etc.).
• Oversees the management of document shredding schedules and coordinates with vendors as needed.
• Other duties as assigned.

Knowledge/Skills/Abilities (KSAs):

• High School Diploma or equivalent.
• One year prior administrative office experience required.
• Intermediate computer and proofreading skills required including word processing, Excel, PowerPoint, and spread sheet programs.
• Possess ability to be flexible and handle variety of tasks in a fast-paced environment.Possess good organizational skills.
• Demonstrate ability to communicate effectively.
• Experienced with the following software packages:
                  a. MS Word
                  b. MS Excel
                  c. MS Access
                  d. MS Outlook
  • Communicate well with the public.
  • Ability to read, write, and speak English.

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing

US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.