US Anesthesia Partners

  • Title
    Executive Assistant
    Job ID
    Employment Status
  • Overview

    U.S. Anesthesia Partners (USAP) is the largest single-specialty anesthesia practice in the country with over 4,000 clinical providers and associates.  By joining our team, you will participate in a highly collaborative and dynamic environment.  As an organization we are mission focused on delivering the highest quality in patient care and you will be directly supporting our talented clinical team.  We extend this same commitment to quality to our associates and supply tools and resources that will ensure we win in the healthcare marketplace and support of USAP.


    Reporting directly to the CEO, The Executive Assistant provides executive level administrative support in a highly confidential and urgent environment. Duties will include administrative, clerical and project based tasks like scheduling travel, arranging board level meetings, ownership of special requests, report and presentation preparation and liaising with other board level Executive assistants.


    ESSENTIAL DUTIES AND RESPONSIBILITIES (include but not limited to):

    • Provides administrative support for the CEO.
    • Independently composes correspondence and minutes of meetings based on knowledge of policy and personal discretion.
    • Coordinate various office support services including purchasing and facilities management.
    • Leads vendor evaluations and selections. Maintains relationships with vendors.
    • Meeting planner and facilitator for corporate meetings, such as annual Shareholder Meeting and Annual CME Seminar.
    • Attends committee and division and drafts meeting minutes
    • Answers telephone, screens calls and refers callers to the appropriate individual. Answers inquiries requiring standard answers
    • Proofreads correspondence and minutes, correcting grammatical errors, punctuation and spelling.
    • Provides and coordinates back up support for Receptionist and other Administrative Assistants, as needed.
    • Supervise the day to day activities of the Receptionist and Office Assistant (assist in interviewing new candidates, training, performance reviews, disciplinary actions, time off requests etc.)
    • Files correspondence, records, reports and minutes.
    • Maintains and distributes for signature corporate files, including shares of stock.
    • Processes incoming and outgoing mail; opens, sorts and prioritizes correspondences for executive.
    • Compiles and types reports and proposals. Prepares reports and proposals for final distribution.
    • Makes travel arrangements as needed for executives, physicians, and staff.
    • Act as a Team Leader to other Assistants in understanding or completing projects and meeting project deadlines and provides training and guidance to them.
    • Take initiative on requests and inquiries of administrative nature made by Senior Staff.
    • Coordinate workflow and follow up on delegated tasks to ensure progress to deadlines.
    • Takes minutes at various meetings, including several evening meetings such as Board of Directors.
    • Performs Space Planning activities for the office, with collaboration from SVP.
    • Orders furniture and office equipment, tracks equipment and schedules maintenance of equipment.
    • Take initiative & coordinate admin staff during special projects, requests and inquiries of administrative nature & ensure deadlines are met.
    • Coordinates due diligence projects and materials for SVP during potential group additions to the organization.
    • Maintains strictest confidentiality.


    JOB REQUIREMENTS (Knowledge, Skills and Abilities):

    • Superior oral and written communication skills.
    • Advanced computer skills and ability to train others on system usage, including MS Word, Excel and Power Point.
    • Ability to work well with all levels of management and staff as well as outside vendors and clients.
    • Advanced ability to organize.
    • Knowledge of organization policies, procedures and systems.
    • Knowledge of office management practices, and secretarial procedures.
    • Knowledge of grammar, spelling and punctuation to type from draft copy, review and edit reports and correspondence.
    • Skill in gathering and reporting information.
    • Ability to work effectively and independently with staff, physicians and external customers.
    • Must have a pleasant disposition and high tolerance level.
    • Ability to work independently with limited supervision.
    • Ability to type at least 45 wpm.
    • Ability to maintain confidentiality.
    • Ability to read, write, and speak English
    • Outstanding Time Management Skills
    • Outstanding Organizational Skills


    • High School graduate or equivalent. Associate degree in business administration or secretarial program is preferred
    • 5+ years of administrative experience supporting multiple executives
    • Candidates with physician services or related health care experience is a plus

    US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Need help finding the right job?

    We can recommend jobs specifically for you! Click here to get started.