US Anesthesia Partners

  • Scheduler

    Metro Area Dallas/Fort Worth, TX
    Job ID
    Employment Status
  • Overview

    U.S. Anesthesia Partners (USAP) is the largest single-specialty anesthesia practice in the country with over 4,000 clinical providers and associates.  By joining our team you will participate in a highly collaborative and dynamic environment.  As an organization we are mission focused on delivering the highest quality in patient care and you will be directly supporting our talented clinical team.  We extend this same commitment to quality to our associates and supply tools and resources that will ensure we win in the healthcare marketplace and support of USAP.


    We are proud of our inclusive people culture that supports our associates to perform at their best.  USAP is an equal opportunity employer.  Candidates with physician services or related health care experience is a plus. We offer a competitive benefits package. 


    The scheduler performs all aspects of Anesthesia scheduling as defined by the specific needs of the division to include but not limited to: Answering all incoming calls from surgeon’s staff, hospitals, surgery centers and patients.  Entering data and maintaining multiple databases and utilization of all types of office equipment and software including but not limited to Access, Excel, Word, paging and fax press.  This position will float between divisions as needed.  All new hires must submit to and complete a pre-employment drug screen and background check before working at USAP. 


    • Makes the schedule for the next day- data entry on all incoming cases via, email, fax or phone calls, resolves any discrepancies and resolves conflicts by communication with hospitals and surgeon’s office staff.
    • Maintains the list of surgeon/provider preferences.
    • Makes sure the division has the sufficient staff to cover all surgeries. This includes keeping the call rotation current at all times with the help of the physician scheduler
    • Makes preliminary assignments then sends it to the physician scheduler to either approve or make changes.
    • Updates and publishes the schedule as well as emails / faxes it to the division providers.
    • Notifies the surgeons and hospital staff and answering service of any changes in the call rotation and makes sure the hospitals have the assignments for the surgeries for the next day.
    • Post all cases according to division specifics to include general patient demographics, procedure, diagnosis, location, time of case and estimated time required for completion.
    • Coordinate next day’s schedule with designated physician; coordinate all added, emergency and changes to current day’s schedule with designated physician.
    • Notify all physicians of his/her schedule according to division requirements on a daily basis including faxing, web

           and voice mail; report delinquent notification letters to the appropriate physician.

    • Maintain daily/monthly call schedules, meetings and vacation schedules and notes it on daily schedules and

           distribute accordingly.

    • Maintain at least one year prior scheduling history and support documentation.
    • Ensures timely and accurate filing of future and past request, surgery schedules and past schedules.
    • Provide cross coverage to all divisions as needed.
    • Performs other duties as assigned.


    • High School graduate or equivalent required.
    • Continuing education credits to include medical terminology preferred.
    • Prior scheduling experience in a hospital/surgery center, or high volume surgery practice is preferred. Other Medical practice related experience will be considered.


    US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


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