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Charge Capture Project/Vendor Manager

Charge Capture Project/Vendor Manager

Job ID 
Metro Area 
Information Technology
Employment Status 

More information about this job


U.S. Anesthesia Partners (USAP) is the largest single-specialty anesthesia practice in the country with over 4,000 clinical providers and associates.  By joining our team you will participate in a highly collaborative and dynamic environment.  As an organization we are mission focused on delivering the highest quality in patient care and you will be directly supporting our talented clinical team.  We extend this same commitment to quality to our associates and supply tools and resources that will ensure we win in the healthcare marketplace and support of USAP.


We are proud of our inclusive people culture that supports our associates to perform at their best.  USAP is an equal opportunity employer.  Candidates with physician services or related health care experience is a plus. We offer a competitive benefits package. 


The Charge Capture Project/Vendor Manager will be responsible for all aspects of the planning, coordination and implementation of USAP projects and processes while providing a single point of contact for vendor-related topics. Takes projects from original concept through final implementation. Interfaces with all areas, departments affected by the project including end users, IT integration and client services. Defines project scope and objectives. Develops detailed work plans, schedules, project estimates, resource plans, and status reports. Conducts meetings, effectively and efficiently to divide tasks, responsibilities and track analysis. Provides regular project team updates and briefs Senior Leadership as required. Ensures adherence to quality standards and reviews project deliverables. Manages vendor deliverables and monitors quality of vendor deliverables for consistency. Provides technical and analytical guidance to project team. Recommends course of action to direct the analysis and solutions or escalation of problems.



  • Responsible for requirements definition, creating project scope and obtaining scope approval, and creating project plans, resource plans and project cost estimates.
  • Ensures that all project requests are aligned with organizational goals and strategic plan.
  • Resolves ambiguities in project requirements and gains consensus from project team members.
  • Coordinates project efforts and activities to achieve agreed timelines and budgets.
  • Works closely with technical team to best align resources with business needs.
  • Understands and coordinates activities with and between multiple internal departments including HR, Finance, IT, Revenue Cycle Management and others.
  • Produces accurate and complete project documentation including but not limited to: Requirements definition, scope documents, statements of work, project schedules, communication plan, staffing plans and requests, status reports, issue logs, test plans and test plan results, and project budgets.
  • Consults with management and reviews project proposals to determine goals, time frame, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of resources.
  • Develops project plans specifying goals, strategy, staffing, scheduling, identification of risks, contingency plans, and allocation of available resources.
  • Formulates and defines technical scope and objectives of project.
  • Assigns duties, responsibilities, and scope of authority to project personnel.
  • Directs and coordinates activities of project personnel to ensure project progresses on schedule and within budget.
  • Establishes standards and procedures for project reporting and documentation.
  • Prepares project status reports and keeps management, clients, and others informed of project status and related issues.
  • Coordinates and responds to requests for changes from original specifications, manages and implements change control processes.
  • Monitors project results against technical specifications.
  • Develops quality assurance test plans.
  • Directs quality assurance testing.
  • Leads design and review sessions with technical and business personnel and cultivates strong working relationships with Revenue Cycle Operations team.
  • Reviews and assess vendors' proposals and plans.
  • Manages multiple projects using formal project planning techniques, including development of budgets to successfully support each project successfully.
  • Directs the activities of on-site and off-site consultants.
  • Infuses constant process improvement initiatives within project lifecycle.
  • Other duties as assigned by management


JOB REQUIREMENTS (Knowledge, Skills and Abilities):

  • Advanced knowledge of building system solutions or business applications.
  • Very strong writing, negotiation and presentation skills.
  • Strong functional Revenue Cycle experience.
  • Collaborative, customer-focused and able to create visible value.
  • Ability to interact, manage and motivate vendor project personnel.
  • Detail oriented, with focus on execution.
  • Experience with intra-department projects as well as projects with sponsors external to IT is required.
  • Extensive knowledge of cost and budgetary controls procedures.
  • Demonstrated skill in the successful completion of multiple, simultaneous and rapidly emergent tasks.
  • Demonstrated ability to quickly learn new technologies.
  • Ability to plan for projects, including cost, personnel and equipment needs.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
  • Effective oral, written and interpersonal communication skills.
  • Ability to read, write, and speak English


US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.



  • Bachelor's degree required, applied science or related field is preferred.
  • PMP certification is preferred, not required. 
  • 5+ years’ experience in project management, requirements definition and/or deployment of business. requirements to information systems including demonstrated leadership skills.
  • Experience with GE Centricity Business is a strong asset.
  • Knowledge of Revenue Cycle Management is strongly preferred
  • Experience with patient billing software an asset.


  •  This position may require occasional travel to acquisition sites.

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