Site Secretary

US-TX-Sugar Land
Job ID
2017-1582
Function
Administrative
Employment Status
Part-Time

Overview

This role provides administrative support to the clinicians and staff of US Anesthesia Partners located at the Methodist Hospital Sugarland location.

This is a part-time to full-time position offering convenient hours for a working parent with school age children.

Responsibilities

Performs selected clerical and administrative duties, and assists clinical staff as needed

 

Maintains appointment schedule; schedules appointments and advises medical staff and patients of scheduling changes

 

Maintains a record of physician/nursing schedules and days off to avoid scheduling conflicts

 

Handles incoming mail and/or packages and has them delivered to the proper person upon receipt, processes outgoing mail and distributes faxes

 

Maintains office supplies, and notifies management of problems

 

Maintains strict confidentiality; and treats staff, physicians, patients and visitors with respect

 

Coordinates meetings, training, and events as needed

 

Manages the administrative onboarding of CRNAs and doctors at Methodist Sugarland

Serves as the key point for the Open Tempo Time Tracking System and administrative resource for MD Cloud

Serves as an information resource to clinical staff and partners, assuring that all persons are responded to efficiently and courteously and are provided with the information they need or are referred to the appropriate party

Assists or prepares correspondence as requested

Performs other related work as required

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

 

Qualifications

Required Education and Experience

Minimum of a High School Diploma or equivalent.

Secondary education in healthcare, hospital administration or related field preferred

Knowledge of physician business office procedures

 

3 years’ experience in clinical administrative support

Experience with Microsoft Office (Word, Excel and PowerPoint)

 

Confidence and capability in the use and application of technical systems, software and computer applications

 

Skill in identifying and resolving problems

 

Ability to prepare records in accordance with instructions

 

Ability to exercise a degree of initiative and judgment

 

Ability to establish and maintain effective working relationships with patients, medical staff, coworkers and the public

 

Ability to read, write and communicate effectively orally and in writing

 

Proficiency in the operation of a computer and other office equipment

 

Preferred Education and Experience

1 year systems administrator or related systems support experience

 

Work Environment

This job operates in a clinical office environment. This role routinely uses standard office equipment.

 

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

 

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